MS WORD - 2007
SHORTCUT KEY
Use menu and tool
F10 or ALT : Select menu bar
ALT+SPACEBAR : Display the title bar
shortcut menu.
ESC : Close an open menu. When a
submenu is open
Use dialog
box
TAB : Move to the next option or
option group.
SHIFT+TAB : Move
to the previous option or option group.
CTRL+TAB : Switch
to the next tab in a dialog box.
CTRL+SHIFT+TAB : Switch to the previous tab in a dialog box.
ALT+DOWN ARROW : Open a selected drop-down list.
Use open save as and Insert picture dialog
box
CTRL+F12 : Open dialog
box.
F12 : Save
As dialog box.
Quick reference
CTRL+SHIFT+SPACEBAR : Create a no breaking space.
CTRL+SHIFT+< : Decrease font size.
CTRL+SHIFT+> : Increase font size.
CTRL+SPACEBAR : Remove paragraph or character formatting.
Delete text
BACKSPACE : Delete
one character to the left.
CTRL+BACKSPACE : Delete one word to the left.
DELETE : Delete one character to the Right.
CTRL+DELETE : Delete
one word to the right.
CTRL+F3 : Cut to the spike
CTRL+SHIFT+F3 : Paste the Spike
Reviewing
ALT+CTRL+M : Insert
a comment
CTRL+SHIFT+E : Turn on or off track change
ALT+SHIFT+C : Close
the Reviewing Pane if it is open.
Language bar
ALT+CTRL+S : Split
the document window.
ALT+CTRL+Y : Repeat
find (after closing Find and Replace
window).
ALT+CTRL+P : Switch
to Print layout view
ALT+CTRL+O : Switch
to outline view.
ALT+CTRL+N : Switch
to normal view.
CTRL+\ : Expand or collapse subdocuments in a master document.
Reading
layout view
HOME : Go to beginning of document.
END : Go to end of document.
CTRL +] : Increase the size of selected text by one point.
CTRL
+ [ : Decrease the size of selected text by one
point.
In outline
view
ALT+SHIFT+LEFT ARROW : Promote a
paragraph.
ALT+SHIFT+RIGHT ARROW : Demote a
paragraph.
CTRL+SHIFT+N : Demote to body text.
ALT+SHIFT+UP ARROW : Move
selected paragraphs up.
ALT+SHIFT+DOWN ARROW : Move
selected paragraphs down.
ALT+SHIFT+PLUS SIGN : Expand
text under a heading.
ALT+SHIFT+MINUS SIGN : Collapse
text under a heading.
ALT+SHIFT+A : Expand
or collapse all text or headings.
ALT+SHIFT+L : Show
the first line of body text or all body text.
ALT+SHIFT+1 : Show
all headings with the Heading 1 style.
Reference
footnote and endnote
ALT+SHIFT+O : Mark
a table of contents entry.
ALT+SHIFT+I : Mark
a table of authorities’ entry (citation).
ALT+SHIFT+X : Mark
an index entry.
ALT+CTRL+F : Insert
a footnote.
ALT+CTRL+D : Insert
an endnote.
TAB : Next cell in a row
SHIFT+TAB : Previous
cell in a row
ALT+HOME : First
cell in a row
ALT+END : Last cell in a row
ALT+PAGE UP : First
cell in a column
ALT+PAGE DOWN : Last cell in a column
UP ARROW : Previous
row
DOWN ARROW : Next
row
Insert special character
CTRL+F9 : A field
SHIFT+ENTER : A
line break
CTRL+ENTER : A
page break
CTRL+SHIFT+ENTER : A section break
CTRL+SHIFT+SPACEBAR : A non breaking space
ALT+CTRL+C : The
copyright symbol
ALT+CTRL+R : The
registered trademark symbol
ALT+CTRL+T : The
trademark symbol
Character and paragraph formatting
CTRL+SHIFT+C : Copy formatting from text.
CTRL+SHIFT+V : Apply copied formatting to
text.
CTRL+SHIFT+F : Change the font.
CTRL + SHIFT+P : Change the font size.
Apply character format
SHIFT+F3 : Change the case of letters.
CTRL+SHIFT+A : Format letters as all
capitals.
CTRL+SHIFT+W : Underline words but not
spaces.
CTRL+SHIFT+D : Double-underline text.
CTRL+SHIFT+H : Apply hidden text formatting.
CTRL+SHIFT+K : Format letters as small
capitals.
CTRL + EQUAL SIGN : Subscript formatting (automatic spacing).
CTRL + SHIFT+ PLUS SIGN : Superscript formatting (automatic
spacing).
CTRL+SHIFT+Q : Change the selection to the
Symbol font.
Set line spacing
CTRL+1 : 1.0 pt Single-space lines
CTRL+2 : 2.0 pt Double-space lines
CTRL+5 : Set 1.5-line spacing
CTRL+0 (zero) : Add or remove one line space
preceding a paragraph
CTRL+SHIFT+M : Remove a paragraph indent
from the left.
CTRL+SHIFT+T : Reduce a hanging indent.
Apply paragraph style
CTRL+SHIFT+S : Apply a style.
ALT+CTRL+K : Start
AutoFormat.
CTRL+SHIFT+N : Normal style.
ALT+CTRL+1 : Heading
1 style.
ALT+CTRL+2 : Heading
2 style.
ALT+CTRL+3 : Heading
3 style.
CTRL+SHIFT+L : Apply the List bullet style.
Mail merge and fields
ALT+SHIFT+K : Preview
a mail merge.
ALT+SHIFT+N : Merge
a document.
ALT+SHIFT+M : Print
the merged document.
ALT+SHIFT+E : Edit
a mail-merge data document.
ALT+SHIFT+F : Insert
a merge field.
Working with field
ALT+SHIFT+D : Insert
a DATE field
ALT+SHIFT+P : Insert
a PAGE Number field.
ALT+SHIFT+T : Insert
a TIME field.
CTRL+F9 : Insert an empty field.
F11 : Go to the next field.
SHIFT+F11 : Go
to the previous field.
CTRL+F11 : Lock a field.
CTRL+SHIFT+F11 : Unlock a field.
Key combinations
Function key
F1 : Get Help or visit Microsoft
Office Online.
F3 : Insert an auto text.
F4 : Repeat the last action.
F5 : Choose the Go to command
F6 : Go to the next pane or
frame.
F7 : Choose the Spelling command
F8 : Extend a selection.
F9 : Update selected fields.
F10 : Activate the menu bar.
F11 : Go to the next field.
F12 : Choose the Save As command
SHIFT+F1 : Start context-sensitive Help or reveal formatting.
SHIFT+F2 : Copy text.
SHIFT+F3 : Change the case of letters.
SHIFT+F4 : Repeat a Find
or Go To action.
SHIFT+F5 : Move to the last change.
SHIFT+F6 : Go to the previous pane or frame.
SHIFT+F7 : Choose the Thesaurus
command (Tools menu, Language submenu).
SHIFT+F8 : Shrink a selection.
SHIFT+F9 : Switch between a field code and its result.
SHIFT+F10 : Display
a shortcut menu.
SHIFT+F11 : Go
to the previous field.
SHIFT+F12 : Choose
the Save command
CTRL+F2 : Choose the Print
Preview command
CTRL+F3 : Cut to the Spike
CTRL+F4 : Close the window.
CTRL+F5 : Restore the document window size
CTRL+F6 : Go to the next window.
CTRL+F7 : Choose the Move command
CTRL+F8 : Choose the Size
command
CTRL+F9 : Insert an empty field.
CTRL+F10 : Maximize the document window.
CTRL+F11 : Lock a field.
CTRL+F12 : Choose the Open
command
ALT+ Function key
ALT+F1 : Go to the next field.
ALT+F3 : Create an AutoText entry.
ALT+F4 : Quit Microsoft Word.
ALT+F5 : Restore the program window size.
ALT+F6 : Move from an open dialog box back to the document
ALT+F7 : Find the next misspelling or grammatical error.
ALT+F8 : Run a macro.
ALT+F9 : Switch between all field codes and their results.
ALT+F10 : Maximize the program window.
ALT+F11 : Display Microsoft Visual Basic code.
CTRL+SHIFT+F3 : Insert the contents of the
spike
CTRL+SHIFT+F5 : Edit a bookmark.
CTRL+SHIFT+F6
: Go
to the previous window.
CTRL+SHIFT+F7 : Update linked
CTRL+SHIFT+F8 : Extend a selection or block
(then press an arrow key).
CTRL+SHIFT+F9 : Unlink a field.
CTRL+SHIFT+F11 : Unlock a field.
CTRL+SHIFT+F12 : Choose the Print
command
Ctrl
command (A To Z)
Ctrl+A : Select
all
Ctrl+B : Apply
bold formatting
Ctrl+C : Copy
Ctrl+D : Font
Ctrl+E : Center
Ctrl+F : Find
Ctrl+G : Go to
Ctrl+H : Replace
Ctrl+I : Italic
Ctrl+J : Justify a paragraph
Ctrl+K : Insert
hyperlink
Ctrl+L : Left
align a paragraph
Ctrl+M : Indent
move right side
Ctrl+N
: New file
Ctrl+O
: Open file
Ctrl+P : Print
Ctrl+Q : Close
program
Ctrl+R : Right
align a paragraph
Ctrl+S : Save / Save as
Ctrl+T : Left tab
move right side
Ctrl+U : Underline
Ctrl+V : Paste
copied cells.
Ctrl+W : File
close
Ctrl+X : Paste
copied cells.
Ctrl+Y : Repeat
undo
Ctrl+Z : Undo the last
action.
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