1.
Home Tabs
There are fifth group of home tab. They are…
a)
Clipboard
b)
Font
c)
Paragraph
d)
Style
e)
Editing
a)
Clipboard:-
Ø Cut:-Cut is
the option to remove a highlighted area from the document, but is then
available to place in any other document or part of the same document.
Ø Copy:-Copy the selection from the document
and put on the Clipboard.
(Note:
Cut and Copy use something called the Clipboard to store the information. You are only able to have one item on the
clipboard at once unless you are using a software package that allows for
multiple clipboard items.)
Ø Format Painter:- Copy formatting from one place and
apply it to another. Double-click this button to apply the same formatting to
multiple places in the document.
Ø Paste:- Paste the copied or cut item in the desired location. (shortcut key
Ctrl+V )
i)
Paste Special: - You can specify how
you want to paste items by selecting options in the Paste Special dialog box.
·
Source: - Displays the format, path (if the source text is in a
different folder), and name of the file from which you cut or copied text,
images, or other content.
·
Paste: - Inserts or embeds the Clipboard contents at the insertion
point in the format you select in the as
box.
·
Paste link: - Inserts the Clipboard contents and creates a link to the source
file for the data. This option is available only when the Clipboard contents
come from an application that supports linking. Be sure to save the source file
in the source application before you link it in Microsoft Word.
·
Display as icon: - Displays the linked or embedded object as an icon. To open
or edit the object, double-click the icon.
·
Result: - In the Result area,
Microsoft Word describes the effect of the selected options.
Paste
the text as a hyperlink so that when you hold down ctrl and click a pasted
item, it takes you to the location from where the item has copied or cut.
b)
Font [Ctrl +D]:-
Ø
Font:- Change The font face. (Shortcut key: Ctrl + Shift + F)
Ø
Font Size: -Change the font
size. (Shortcut key: Ctrl + Shift+ >)
Ø
Grow Font size: - Increase the
font size.
(Shortcut key: Ctrl + Shift + >)
Ø
Strike Font size: - Decrease the
font size.
(Shortcut key: Ctrl + Shift + <)
Ø
Clear Formatting: - Clear all
formatting all the selection, living only the plain text.
Ø
Bold: - Make the selected
text Bold. (Shortcut key: Ctrl + B)
Ø
Italic: - Italicize the
selected text. (Shortcut key: Ctrl + I)
Ø
Underline: - Specifies
whether selected text is underlined and the underline style. Click none to
remove underlining. (Shortcut key: Ctrl + U)
Ø Strikethrough: - Draw a line through the middle of selected text.
Ø
Subscript: - Lowers the
selected text below the baseline and changes the selected text to a smaller
font size, if a smaller size is available. If you want to lower the selected
text without changing the font size, click the Character Spacing tab, and then
click Lowered in the Position box. (Shortcut key: Ctrl + =)
Ø
Superscript: - Raises the
selected text above the baseline and changes the selected text to a smaller
font size, if a smaller size is available. If you want to raise the selected
text without changing the font size, click the Character Spacing tab, and then
click Raised in the Position box.
(Shortcut key: Ctrl +Shift + =)
Ø
Change case: - (Shortcut key: Shift
+ F3) Change all selected text to Upper, Lower and command capitalizations.
There are five cases. They are
i)
Sentence case
ii)
Lowercase
iii)
Uppercase
iv)
Capitalize Each Word
v)
Toggle Case
Ø
Text Highlight color: - Make text look like it was marked with a highlight pen.
Ø
Font color: - Specifies the
color of the selected text. In the box, select a color.
c) Paragraph:-
Ø Bullet:
- Start a bullets list. Click the arrow choose the different
bullets style.
Ø Numbering: - Start a numbers list. Click the arrow choose the different
numbering formats.
Ø Multilevel
list: - Start a multilevel list. Click the arrow choose
the different multilevel list style.
Ø Decrease
Indent: - Control the left boundary for every line in
a paragraph. (Shortcut key: Ctrl +Shift + M)
Ø Increase
Indent: - Control the right boundary for every line in a
paragraph. (Shortcut key: Ctrl + M)
Ø Sort: - Alphabetize the selected text or sort numerical data.
Ø Paragraph
mark: - Show paragraph mark and other hidden formatting
symbols. (Shortcut key: Ctrl +Shift + *)
Ø Left:
- smooth edge on left side text margins.
(Shortcut
key: Ctrl +L)
Right: - smooth edge on
both right side text margins.
(Shortcut
key: Ctrl +R)
Ø Center: - not smooth edge
on both side text margins.
(Shortcut key: Ctrl +E)
Ø Justify: - Select the text
you want to justify (justify: To adjust horizontal spacing so that text
is aligned evenly along both the left and right margins. Justifying text
creates a smooth edge on both sides. (Shortcut key: Ctrl +J)
Ø Line
Spacing:-
·
Single: - (Ctrl+1) Accommodates the
largest font
in that line, plus a small amount of extra space. The amount of extra space
varies depending on the font used.
·
1.5 Lines: - (Ctrl+5) One-and-one-half
times that of single line spacing.
·
Double: - (Ctrl+2) Twice that of single
line spacing.
Ø Shading: - Color the background behind the selected text or paragraph.
Ø Borders: - Customize the borders of the selected cells or text.
d)
Style:-
Ø
Create
a new list style:-
1. In addition to the built-in list styles
that come with Microsoft Word, you can create your own list style to apply
similar alignment, number or bullet characters, and fonts to lists.
2. If the Styles and formatting
task
pane is not open, click Styles and
Formatting on the Formatting
toolbar.
3. In the Styles and Formatting task pane, click New Style.
4. In the Name box, type
a name for the style.
5. In the Style type
box, click List.
6. Select the options that you want, or click Format to see more options.
Ø Change
Style:-
ü Style set:
- Change the set of style.
ü Colors:
- Change the set of colors.
ü Fonts:
- Change the style of fonts.
ü Set as
default: - Set the current
style set and theme as the default used when you create a new document.
e) Editing
:-
Ø
Find (Ctrl+F): - You can quickly search for
every occurrence of a specific word or phrase.
1. On the Home tab, in
the Editing group, click Find.
2. In the Find what box,
type the text that you want to search for.
Do one of the following:
1. In the Find what box,
enter the text that you want to search for.
2. Select any other options that you want.
3. To select all instances of a specific word or phrase at once, select
the highlight all items found in
check box, and then select which portion of the document you want to search in
by clicking in the Highlight all items
found in list.
4. Click Find Next or Find All.
Ø Go
to (Ctrl+G):- Use the Go to command in Word 2007 to send the
insertion pointer to a specific page or line or to the location of a number of
interesting things that Word can potentially insert in your document.
Ø
Replace (Ctrl+H): - Replace
is a function that can be used with Find, to replace every instance of a word
with another word. Example: I need to use the word application instead of
the word software so I use find application and replace with software
Ø Select: - select all text,
select object and select within text in document.
2. Insert Tabs
There are seven groups in the Insert Tab group format. They are
Ø
Page
Ø
Table
Ø
Illustrations
Ø
Links
Ø Header
& footer
Ø Text
Ø Symbols
Ø
Page:-
i.
Cover
page: - Insert a fully-formatted cover page. You
will fill in the title, author, date and other information.
ii.
Blank
page: - Insert a new blank page at the curser
position.
iii.
Page
Break (Ctrl + Enter):- Start the new page at
the current position.
Ø
Table:-
Insert or draw a table in to the
document.
i.
Insert
table :-
On the Insert tab, in the Tables
group, click Table, and then,
under Insert Table, drag to
select the number of rows and columns that you want.
ii.
Insert
table….:-
1. You can use the Insert Table command to choose the
table dimensions and format before you insert the table into a document.
2. Click where you want to insert a
table.
3. On the Insert tab, in the Tables
group, click Table, and then
click Insert Table.
4. 
5. Under Table size, enter the number of columns and rows. (number of
columns : minimum 1 and maximum 63 and number of rows : minimum 1 and maximum
37767)
6. Under AutoFit behavior, choose options to adjust the table size.
iii.
Draw
table :-
You can draw a complex table —
for example, one that contains cells of different heights or a varying number
of columns per row.
1. Click where you want to create the
table.
2. On the Insert tab, in the Tables
group, click Table, and then
click Draw Table.
The pointer changes to a pencil.
3. To define the outer table
boundaries, draw a rectangle. Then draw the column lines and row lines inside
the rectangle.
4. To erase a line or block of lines,
under Table Tools, on the Design tab, in the Draw Borders group, click Eraser.
5. Click the line that you want to
erase. To erase the entire table, see Delete a table or clear its contents.
6. When you finish drawing the table,
click in a cell and start typing or insert a graphic.
iv.
Convert
text to table :-
1. Insert separator characters — such as commas or
tabs — to indicate where you want to divide the text into columns. Use
paragraph marks to indicate where you want to begin a new row.
2. For example, in a list with two
words on a line, insert a comma or a tab after the first word to create a
two-column table.
3. Select the text that you want to
convert.
4. On the Insert tab, in the Tables
group, click Table, and then
click Convert Text to Table.
5.
6. In the Convert Text to Table dialog box, under Separate text at, click the option for the separator character
that you used in the text.
7. Select any other options that you
want.
Take
a Table Tool
|
|
||||
1.
Design
Tabs group name:-
There are three groups
in the Design Tab group format. They are
ü
Table style option
ü
Table Styles
ü
Draw border
ü Table style option:-
·
Header
row :-
Display
special formatting for the first row of the table.
·
Total
row :-
Display
special formatting for the last row of the table.
·
Banded
row :-
Display banded rows, in
which even rows are formatted differently from odd rows.
·
First
column: - Display special formatting for the first
column of the table.
·
Last
column: - Display special formatting for the last
column of the table.
·
Banded
columns: - Display banded rows, in which even columns
are formatted differently from odd rows.
ü Table Styles :-
1.
Click in the table that you want to format.
2.
Under Table Tools,
click the Design tab.
3.
In the Table Styles
group, rest the pointer over each table style until you find a style that you
want to use.
·
Shading: - Color the background
behind the selected text or paragraph.
·
Border:
- Customize the border of the selected
cell or text.
ü Draw border :-
·
Line
style: - Change the style of line user to draw
border.
·
Line
weight: - Change the weight of line user to draw
border.
·
Pen
color: - Change the pen color.
·
Draw
border: - Draw the border of a table.
·
Eraser:
- Draw the border of a table.
2.
Layout
Tabs group name:-
There are six groups in
the Layout Tab group format. They are
ü Table
ü Rows
& columns
ü Merge
ü Cell
size
ü Alignment
ü Data
ü
Table
:-
·
Select:
Select the current cell, row, column and
entire table.
·
View
Gridlines: - Show or hide the gridlines within
the table.
·
Properties:
- Open the table properties dialog box to
change an advance table properties such as indentation and text wrapping
options.
ü
Rows
& columns :-
·
Delete:
- Delete rows, columns, cells and entire
columns.
·
Insert
Above: - Add a new row directly above the
selected row.
·
Insert
Below: - Add a new row directly below the
selected row.
·
Insert
Left: - Add a new row directly left of the
selected column.
·
Insert
Right: - Add a new row directly right of the
selected column.
ü
Merge :-
·
Merge
Cells: - Merge the selected cells into one cell.
·
Split
Cells: - Split the selected cells into multiple
new cells.
·
Split
Table: - Selected row will become the first row
of the new table.
ü
Cell
size :-
·
Table
Column Height: - Set the height of
selected Column.
·
Table
Row Height: - Set the height of selected cells.
ü
Alignment
:-
There
are nine cell value alignments in table:-
Align Top Left, Align
Top Center, Align Top Right,
Align Center Left,
Align Center, Align Center Right,
Align Bottom Left, Align Bottom Center,
Align Bottom Right
·
Text
Direction:-Change the text direction within
the selected cells.
·
Cell
Margin: - Customize cell margin and the spacing
between cells.
ü Data:-
·
Sort
:-
Alphabetize
the selected text or sort numeric data.
·
Ascending ( A to Z )
·
Descending ( Z to A )
·
Repeat
Header Rows: - Repeat the header row on every
page. These only effects only table which extend beyond a single page.
·
Convert
to Text: - Convert the table to regular text.
You can choose which text character to use separates the columns.
·
Formula:-
Add
a formula to a cell to perform a simple calculation, such as AVERAGE, SUM, or
COUNT.
|
Name
|
Class
|
Hindi
|
English
|
Math
|
Total
Mark
|
Obtain
Mark
|
Average
|
Max
|
Min
|
|
Atul
|
10th
|
58
|
77
|
48
|
300
|
|
|
|
|
|
Mohit
|
10th
|
68
|
78
|
90
|
300
|
|
|
|
|
Sum
: =sum(First cell : Last Cell)
Subtract
: =a1-a2
Multiplication
: =a1*a2
Division
: =a1/a2
Average
: =average(First cell : Last Cell)
Percentage :
=total*100/500
Max
: =max(First cell : Last Cell)
Min
: =min(First cell : Last Cell)
Ø
Illustrations
:-
i.
Picture
ii.
Clip Art
iii.
Shapes
iv.
Smart Art
v.
Charts
i.
Picture:
- Insert a picture from file. Double-click the picture
that you want to insert. Pictures in a document. You can reduce the size of a
file by linking to a picture. In the Insert Picture dialog box, click the
arrow next to Insert, and then
click Link to File.
Picture
Tools Format:
Picture Format Group
Name:-
There are four groups in the picture format. They are
ü Adjust
ü Picture Style
ü Arrange
ü Size
ü Adjust :-
·
Brightness: - Increase or Decrease the
brightness of the picture.
·
Contrast: - Increase or Decrease the
contrast of the picture.
·
Recolor:- Recolor the picture to
give it a stylized effect, such as grayscale or sepia tone.
·
Compress Picture: - Compress picture in the
document to reduce its size.
·
Change Picture: - Change to a different
picture, preserving the formatting and size of the current picture.
·
Reset Picture: - Discard all of the
formatting changes you made to this picture.
ü Picture Style :-
·
Choose an overall visual style for the picture.
·
Picture Shape: - Change the shape of the
drawing, preserving of the formatting.
·
Picture Border: - Specify the color, width
and line style for the outline for the select shape.
·
Picture Effect: - Apply a visual effect to
the picture, such as shadow glow, reflection or 3d rotation.
ü Arrange :-
·
Position :-
Position the select
object on the page and text is automatically set to wrap around the object.
·
Bring to front :-
Bring the selected
object in front of other objects so that no part of it is hidden behind another
object.
·
Send to back :-
Send the selected object
behind all selected object.
·
Text Wrapping :-
Change the ways text
wraps around the selected object. To configure the object so that its moves
along with the text around it, select “In line with text”.
·
Align: - Align the edge of
multiple selected objects. You can also center them or distribute them evenly
across the page.
·
Group: - Group objects together
so that they can be treated like a single object.
·
Rotate: - Rotate or flip the
selected object.
ü Size :-
·
Crop: - Crop the picture to
remove any unwanted part.
·
Shape height: - Change the height of the
shape or picture.
·
Shape Width: - Change the height of the
shape or picture.
ii.
Clip
Art: - Insert clipart into the document,
including drawing, movies, sounds or stock photography’s to illustrate a
specific concept.
iii.
Shapes:-Insert
Ready-made shape, such as rectangles, circles, arrows, lines, flowchart symbols
and callouts.
Drawing
Tools Format:
Drawing
format group name :-
There are six groups in the picture format. They are
ü Insert Shape
ü Shape Styles
ü Shadow effects
ü 3-D effects
ü Arrange
ü Size
ü Insert Shape:-
Insert
Ready-made shape, such as rectangles, circles, arrows, lines, flowchart symbols
and callouts.
ü Shape Styles:-
Change the overall
visual effect of the shape.
·
Shape
Fill: - Fill the selected shape with a solid
color, picture, texture or gradient color.
·
Line
style:- Specify the color, width and line style for
the outline for the selected shape.
·
Change
Shape: - Change the shape of the drawing,
preserving all the formatting.
ü Shadow Effects:-
Add
a shadow to the shape.
ü 3-D Effects:-
Add a 3-D effect to the shape.
iv.
Smart
Art :-
Insert
a smart art graphic to visual communicate information. Smart art graphic range
from graphical lists and process diagram to the more complex graphic, such as
Venn diagrams and organization chart.
v.
Chart
:-
Insert a chart to
illustrate and compare data. Bar, pie, area and surface are some of the
available types.
Ø
Links
:-
i.
Hyperlink:
- Create a link to a web page, a picture,
and e-mail address or a program.
ii.
Bookmark:
- Create a bookmark to assign a name to a
specific point to a document. You can make hyperlink that jump directly to a bookmarked
location.
iii.
Cross-reference:-
Refer to items such as headings,
figures, and tables by inserting a cross-reference such as, “see table 6 below”
or “turn to page 8.”Cross-reference are automatically updated if the content is
moved to another location by default, cross-reference are inserted as
hyperlink.
Ø
Header
& Footer :-
i.
Header
:-
Edit
the header of the document. The content in the header will appear at the top of
each printed page.
ii.
Footer
:-
Edit
the footer of the document. The content in the header will appear at the bottom
of each printed page.
iii.
Page
Number :-
Insert
a page number into the document.
Ø
Text
:-
i.
Text
Box :-
Insert
a preformatted text boxes.
ii.
Quick
Parts :-
Insert
reusable pieces of content, including fields document properties such as title
and author, or any preformatted snippets you create.
iii.
WordArt
:-
Insert
decorative text in your document.
WordArt
Tools Format:
Shape
format group name:-
There are six groups in the picture format. They are
ü Text
ü WordArt Styles
ü Shadow effects
ü 3-D effects
ü Arrange
ü Size
ü Text:-
·
Edit
text: - Edit the text for this word art.
·
Spacing:
- Change the spacing between the letters
of the text.
·
Even
Height: - Make all letters exactly the same
height, both uppercase and lowercase.
·
WordArt
Vertical Text: - Draw the text vertically, with
the letters stacked on top of each other.
·
Align
Text:- Specify how individual
ü WordArt Styles:-
·
Choose
the WordArt style to use.
·
Shape
Fill: - Fill the selected shape with a solid
color, picture, texture or gradient color.
·
Shape
Outline: - Specify the color, width and line
style for the outline for the selected shape.
·
Change
WordArt Shape: - Choose the overall shape of the
WordArt.
iv.
Drop
Cap:-Create a large capital letter at the
beginning of a multiline. WordArt should be aligned.
v.
Signature:-Insert
a signature line that specifies the individual who must sign. Insert a digital
signature requires that you obtain a digital Id, such as one from a certified
Microsoft partner.
vi.
Date
& Time:-Insert a current date or time into
the current document.
vii.
Object:-Insert
an embedded object.
Ø
Symbol
:-
i.
Equations:
- Insert common mathematical equations or
Build up your own equations using a library of math symbols.
ii.
Symbol:-Insert
symbols that are not your keyboard, such as copyright symbols, trademark
symbols, paragraph marks and Unicode characters.
Page
Layout:-
There
Are Fifth Group Of Page Layout Tab. They Are...
Ø Themes
Ø Page Setup
Ø Page Background
Ø Paragraph
Ø Arrange
Ø Theme :-
i.
Change
Theme: Change the overall design of the entire
document, including color, fonts and effects. (Current theme: office)
ii.
Theme
Colors: Change the colors for the current theme.
(Current: office color)
iii.
Theme
Fonts: Change the fonts for the current theme.
(Current: office, heading: Cambria, Body: Calibri)
iv.
Theme
Effects: Change the effects for the current
theme. (Current: office color)
Ø Page Setup :-
i.
Margins:
Select the margin size for the entire
document or the current section.
ii.
Orientation:
Switch the pages between portrait and
landscape layouts.
iii.
Size:
Choose a paper size for the current
section. To apply a specific paper size to all sections in the document, click
more paper size.
iv.
Columns:
Split text into two or more columns.
Insert Page Break and
Section Break
There
are two categories of break.
a.
Page
break:
§ Page: Mark
the point at which one page ends and the next page begins.
§ Column: Indicate
that the text following the column break will begin in the text column.
§ Text wrapping: Separate
text around objects on web pages, such as caption text from body text.
b.
Section
break:-
§ Next page: Insert
a section break and start the new section on the next page.
§ Continuous break: Insert
a section break and start the new section on the same page.
§ Even page: Insert
a section break and start the new section on the next even-numbered (2, 4, 6,
8, 10…..) page.
§ Odd page: Insert
a section break and start the new section on the next even-numbered (1, 3, 5,
7, 9…..) page.
v.
Line
Numbers: Add a line number in the margin
alongside of each line of the document.
vi.
Hyphenation: If a
word is too long to fit on the end of a line, Microsoft Word moves the word to
the beginning of the next line instead of hyphenating it. However, you can use
the hyphenation feature to insert hyphens to eliminate gaps in justified text
or to maintain even line lengths in narrow columns
§
Using automatic hyphenation: When you turn on automatic hyphenation, Word automatically
inserts hyphens where they are needed in the document. If you later edit the
document and change line breaks, Word rehyphenates the document.
§
Using manual hyphenation: When you choose manual hyphenation, Word searches for text
to hyphenate, asks you to confirm each proposed optional hyphen, and then
inserts the optional hyphens. If you later edit the document and change line
breaks, Word displays and prints only the optional hyphens that still fall at
the ends of lines. Word doesn't rehyphenate the document.
Ø Page Background:-
i.
Watermark
Insert
ghosted text behind the content of the page. This is often used to indicate
that a document is to be treated specially, such as Confidential or Urgent.
ii.
Page
Color: Choose a color for the background of the
page.
v Theme
color
v Standard
color
v More
color
v Fill
effect
iii.
Page
Border:
§ On the Page Layout, click Borders
and Shading, and then click the Page
Border tab.
§ To specify an artistic border, such
as trees, select an option in the Art
box.
§ To specify a particular page or section (section: A
portion of a document in which you set certain page formatting options. You
create a new section when you want to change such properties as line numbering,
number of columns, or headers and footers.) For the border to
appear in, click the option you want under Apply to.
§ To specify the exact position of the
border on the page, click Options,
and then select the options you want.
Ø Paragraph:-
i.
Indent
§ Indent left: Move
in the left side of the paragraph by a certain amount. To change the margin for
the whole document, click the margins buttons.
§ Indent right: Move
in the right side of the paragraph by a certain amount. To change the margin
for the whole document, click the margins buttons.
ii.
Spacing
§ Spacing Before: Change
the spacing between paragraphs by adding space above the selected paragraph.
§ Spacing After: Change
the spacing between paragraphs by adding space below the selected paragraph.
Reference:-
There
are six Group of Reference tab. They Are...
Ø Table of Contents
Ø Footnotes
Ø Citations &
Bibliography
Ø Captions
Ø Index
Ø Table of Authorities
Ø
Table of Contents
:-
i.
Table
of Contents: You create a table of contents by
choosing the heading styles — for example, Heading 1, Heading 2, and
Heading 3 — that you want to include in the table of contents. Microsoft
Office Word searches for headings that match the style that you choose formats
and indents the entry text according to the heading style, and then inserts the
table of contents into the document.
ii.
Add
Text: Add the current paragraph as an entry in
the Table of contents.
iii.
Update
Table: Update the Table of contents so that all
entries refer to the correct page number.
Ø
Footnotes
:-
i.
Insert
footnote and Endnote: In Print Layout view (Print Layout view: A view of
a document or other object as it will appear when you print it. For example,
items such as headers, footnotes, columns, and text boxes appear in their
actual positions.), click where you want to insert the note reference mark.
ii.
Next
Footnote: Navigate to the next footnote in the
document. Click the arrow to navigate to the previous footnote in the document,
or to navigate to the next or previous endnote.
iii.
Show
Notes: Scroll the document to show where the
footnotes or endnotes are located.
Ø Citations
& Bibliography :-
i.
Insert
Citation: Cite a book, journal
article or other periodical as the source for a piece of information in the document.
Choose from the list of sources you have created or enter information for a new
source.
ii.
Manage
Sources: View the list of the entire source cited
in the document.
iii.
Style:
Choose the style of catenation to use in
the document. Popular choices include APA style, Chicago style, and MLA style.
iv.
Bibliography:
Add a bibliography, which lists the
entire source cited in the document.
Ø Captions
:-
i.
Insert
Caption: Add a caption to a picture or other
image. A caption is a line of text that appears below an object to describe it.
ii.
Table
of Figures Dialog: Insert a Table of
figure into the document. A Table of figure includes a list of all of the
figures, tables or equations in the document.
iii.
Update
Table of Figures: Update the Table of
figures to include all of the entries in the document.
iv. Cross – Reference:
Ø Index
:-
ii.
Insert
Index: Insert an index into the document. An
index is a list of keywords found in the document along with the page numbers
the words appear on.
iii.
Update
Index: Update the index so that all the entries
refer to the current page number.
iv.
Table of Authorities :-
i.
Mark
Citation: Add the selected text as an entry in the
Table of Authorities.
ii.
Insert
Table of authorities: Insert a Table of
Authorities into the document. A Table of Authorities lists the cases, statutes
and other authorities cited in the documents.
iii.
Update
Table of authorities: Update the Table of
Authorities to include all of the citations in the document.
Mailings:-
There are fifth Group of Mailing tab.
They Are...
1.
Create
2.
Start
Mail Merge
3.
Write
& Insert Fields
4.
Preview
Results
5.
Finish
1. Create
:-
F Envelopes
A set of
envelopes the return address is the same on
all the envelopes, but the destination address is unique on each one. Click Envelopes, and then specify your
preferences for envelope size and text formatting on the Envelope Options tab of the Envelope Options dialog box.
F Labels
A set of
address labels each label shows a person's
name and address, but the name and address on each label is unique. Click Labels, and then specify your
preferences for the type of label in the Label Options dialog box.
2. Start
Mail Merge :-
F
Start
Mail Merge
You can also perform a mail merge by using the Mail Merge task pane, which leads you
step by step through the process. To use the task pane, in the Start Mail Merge group on the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.
Set up the main document
1. Start Word
A blank document opens by default.
Leave it open. If you close it, the commands in the next step are not
available.
2. On the Mailings tab, in the Start
Mail Merge group, click Start
Mail Merge.
3. Click the type of document that you
want to create.
4. Step by step mail merge wizard click.
5. Open a task pane of mail merge.
6. Click next button and go to step 3.
7. Select type a new list option and
click create.
8. New address list dialog box open
9. Customize column click add or delete
or rename of field.
10.
Fill
record (1, 2, 3, 4, 5….) and click ok button.
11.
Save
your record.
F
Select
Recipient
Choose the list of people you intend to send the
latter to. You can type the own list use your outlook contacts, or connect to a
database.
F
Edit
Recipient List
Make change to the list of recipient and decide
which of them should receive your letter. You can also sort, filter, find and
remove duplicates or validates addresses from the list.
3. Write
& Insert Fields:-
F
Highlight
Merge Fields
Highlight the fields you have inserted into the
document.
F
Address
Block
Add an address to your letter. You specified the
formatting and locations, and Word will replace it with actual addresses from
your recipient list when you finish the mail merge.
F
Greeting
Line
Add a greeting line such as “Dear <<first
Name>>,” to your document.
F
Insert
Merge Field
Add any recipient list to the document, such as
“Last Name”, “home phone”, “company name”, or other field.
When you finish the mail merge, Word will replace
these fields with the actual information from the recipient list
.
4. Preview
Results:-
F
Preview
Results
Replaces the merge fields in your document with the
actual data from your recipient list so you can see what it looks like.
F
Find
Recipient
Find and review a specific record in the recipient
list by searching from text.
F
Auto
Check for Errors
Specify how to handle errors that occur when
completing the mail merge.
5. Finish
:-
F
Finish
& Merge
Complete
the mail merge. You can create separate documents for each copy of the letter,
send them all directly to the printer or send them via e-mail.
Review:-
There are Six Group of Review tab. They
Are...
Ø Proofing
Ø Comments
Ø Tracking
Ø Changes
Ø Compare
Ø Protect
Ø Proofing :-
i.
Spelling
& Grammar: Check the spelling & Grammar of
text in the document. (Shortcut key: F7)
ii.
Research:
Open the research Task pane to search
through reference materials such as dictionaries, encyclopedias, and translate
services. (Shortcut key: Alt+ Left
click)
iii.
Thesaurus:
Suggest the other words with a similar
mining to the word you have selected.
iv.
Translate:
Translate the selected text into the
different language Translate screen tip.
v.
Translate
screen tip: Enable a screen tip that
translates words you pause your curser over into another language.
1.
On the Review tab,
click Translation ScreenTip.
2.
Select the language you want the word translated to.
3.
Pause the pointer over the word that you want to translate.
A ScreenTip appears next
to the word with the word translated.
vi.
Set
language: Set the language used to check to
spelling & grammar of the selected text.
vii.
Word
count: Find out the number of words, character,
paragraphs and lines in the document. You can also find the word count in the
status bar at the bottom of the window.
Ø Comment:-
i.
New
comment: Add a comment about the selection.
ii.
Delete
comment: Delete the selected comment.
iii.
Previous
comment: Navigate the previous comment in the
document.
iv.
Next
comment: Navigate the next comment in the
document.
Ø Tracking:-
i.
Track
changes: Track all changes made to the document,
including, insertions, deletions and formatting changes.
ii.
Balloons:
You can show revisions as balloons in
the margins of the document or show them directly, within the document itself.
iii.
Display
for review: Choose how to view the proposed
changes to the document.
Final shows
the with all proposed changes included; Original show the document before any
changes were made.
iv.
Show
Markup: You can hide or show comments,
insertions, and deletions, formatting changes, and other kinds of markup.
v.
Reviewing
Pane: Show reviewing in the separate window.
Ø Changes:-
i.
Accept:
Accept the current changes and move to
the next proposed change.
ii.
Reject
and move to next: Reject the current
changes and move to the next proposed change.
iii.
Previous
change: Navigate to the previous revision in the
document show that you can accept or reject it.
iv.
Next
change: Navigate to the next revision in the
document show that you can accept or reject it.
Ø Compare:-
i.
Compare/Combine:
Compare or combine multiple versions of
documents.
Show
source document: Choose
which source document to show. You can show the original document, the revised
document or both.
Ø Protect Document:-
Restrict Formatting and Editing: Help the restrict
people from making certain types of editing or formatting to the document by
specifying a password.
View:-
There are fifth Group of View tab. They
Are...
Ø Document View
Ø Show/Hide
Ø Zoom
Ø Window
Ø Macros
Ø Document View :-
i.
Print
Layout: View the document as it will appear on
the printed page.
ii.
Full
Screen Reading: View the document in the full
screen reading view in order to the maximize the space available for reading or
commenting on the document.
iii.
Web
Layout: View the document as it would look as a
web page.
iv.
Outline:
View the document as an outline and show
the outlining tools.
v.
Draft:
View the document as a draft to quickly
edit the text.
Ø Show/Hide:-
i.
Ruler:
View the rulers, used to measure and
line up objects on the document.
ii.
Gridlines:
Turn on gridlines to which you can align
objects in the document.
iii.
Message
Bar: Open the massage bar to complete any
required actions on the document.
iv.
Document
Map: Open the document map, which allow you
to navigate through a structural view of the document.
v.
Thumbnails:
Open a thumbnails pane, which you can used to navigate a long document through
small picture of each page.
Ø Zoom:-
i.
Zoom:
Open the dialog box to specify the zoom
level of the document.
In most cases, you can also use the zoom controls in
the status bar at bottom of the window to quickly zoom the window.
ii.
100%:
Zoom the document to 100% of the normal
size.
iii.
One
Page: Zoom the document so that an entire page
fits in the window.
iv.
Two
Page: Zoom the document so that two page fits
in the window.
v.
Page
Width: Zoom the document so that the width of
the page matches the width of the window.
Ø Window:-
i.
New
Window: Open a new window containing a view of
the current window.
ii.
Arrange
All: Tile all open program window slide- by
–slide on the screen.
iii.
Split:
Split the current window into two parts
show that you can view different sections of the document at the same time.
iv.
View
Side by Side: View two documents slide-by - slide
so that you can compare their contents.
v.
Synchronous
scrolling: Synchronize the scrolling of two
documents so that they scroll together.
To enable this feature, turn on view slide by slide.
vi.
Reset
Window Position: Reset the window
position of the documents being compare slide-by - slide so that they share the
screen quality.
Ø Macros:-
i.
Switch
Windows: Switch to a different currently open
window.
ii.
Macros
(View micro= Alt+F8):View
the lists of macros, from which you can, run, create or delete a macro.
No comments:
Post a Comment